Frequently Asked Questions
- Are there guidelines for announcing the receipt of my RWJF grant?
- Do I need advance review and approval of grant-related press releases?
- How do I contact my national program office communications director?
- Do we need permission to hold a press conference or briefing about our work?
- Is there a protocol that I am required to follow if I am contacted by a reporter during the life of a grant?
- When and how shall I give credit to RWJF?
- Is there a policy for use of the Robert Wood Johnson Foundation's (RWJF) name and logo?
- How should we style the Robert Wood Johnson Foundation in text?
- Can we link to the Foundation's website?
- How do I get my project featured on www.rwjf.org?
- Are there guidelines for using electronic media on behalf of the Robert Wood Johnson Foundation?
News releases announcing the receipt of your RWJF grant and/or grant renewal require advance approval from the Foundation. Please send a written copy of your draft news release(s) via email to the communications officer indicated in your award letter and include your grant's ID number. Please allow five days for your communications officer to review your release and reply. Releases cannot be reviewed over the phone. If you have questions, please contact the communications officer for your grant.
News releases announcing the receipt of your RWJF grant and/or grant renewal require advance approval from the Foundation. In most cases, subsequent news releases about your project's activities do not require Foundation approval. Exceptions to this guideline include announcements about information releases or major events, which should be reviewed by the Foundation's Communications staff well in advance of the planned distribution date of the announcement. Please see the response to question #1 for information on how to submit your release. If you are unsure whether your news release requires Foundation approval, please contact the communications officer for your grant.
For national program offices with a communications director, the communications director's contact information is available on the Web page about your national program. Click here to view a list of national programs. If you are unsure who to contact or do not have a communications director, plese contact the communications officer for your grant.
Although you do not need permission, in order to avoid conflicts with other RWJF-sponsored programs, you should let your RWJF communications officer know well in advance that you plan to hold a press conference or briefing.
We encourage you to talk to the media about your work. Since we routinely promote RWJF initiatives in the media, we may refer reporters to you for comment. If you need advice or information to handle these requests, contact the communications officer indicated in your award letter via email and include your grant's ID number. If reporters have specific questions about RWJF or why your project was funded, please direct those inquiries to the Media Relations Office at firstname.lastname@example.org or 609-627-5937.
The recommended language to credit RWJF funding for production of publications, videos, websites, etc. is:
- In places where use of the logo itself is not appropriate, the Foundation recommends using the following support statement:
“Support for this (program, conference, publication, website, article, etc.) was provided by a (grant, contract) from the Robert Wood Johnson Foundation.”
- For materials where full support is not provided by the Foundation:“Support for this (program, conference, publication, website, article, etc.) was provided in part by a (grant, contract) from the Robert Wood Johnson Foundation.”
Please contact email@example.com with any questions.
The name, Robert Wood Johnson Foundation, the logo and variations in type treatment of the Foundation name, are the property of the Robert Wood Johnson Foundation, including their use on such items as printed literature, signage, exhibits and displays, publications, interactive media, websites, sponsored program literature and signage, joint publications, letterhead, news releases, and/or announcements.
Use of the Foundation's name and logo (other than on the Foundation's stationery and approved forms, and in the text of routine correspondence and documents) must be approved in advance. The clearing point for such permissions is Joan Barlow, manager, Creative Services. She, in turn, will be responsible for informing and involving other staff as appropriate.
In addition, the Foundation has specific guidelines for the use of our name and logo for our national programs, sites under those programs and individual grantees. If permission is granted, the logo must be reproduced in its approved colors and formats as outlined in the RWJF Creative Development Guidelines. Instructions will be provided along with the appropriate files upon approval of request.
Logo requests may be sent to firstname.lastname@example.org.
In text documents, the name—Robert Wood Johnson Foundation—may be presented in different fonts and point sizes as long as each word is capitalized. The article “the” when used in front of the name is capitalized only at the beginning of a sentence. It is necessary to use the registration mark at the end of the name in its first or most prominent appearance in the document. Subsequent appearances do not require the registration mark.
RWJF encourages grantees and other organizations to link to the Foundation’s website. Use of the Foundation’s logo as part of that link requires permission from Creative Services. In general, permission will be granted, as long as the logo is positioned solely as part of the link and in no way indicates a larger relationship between the Foundation and the site.
A primary goal of the Foundation website is to keep our constituents informed about new initiatives undertaken by the Foundation and our national program offices, with a specific emphasis on what we have learned or are learning. If you are an RWJF grantee with a program you believe is suitable for our coverage, contact your communications officer at the Foundation.
The Foundation uses electronic media in various ways to advance our mission. Because some uses of electronic media can raise privacy issues and other legal and reputational concerns, we have developed guidelines for contractors. If after considering these guidelines you have questions regarding their applicability to a particular project, please contact the Foundation Communications Officer assigned to your project.