Q. Are there guidelines for announcing the receipt of my RWJF grant?

A. News releases announcing the receipt of your RWJF grant and/or grant renewal require advance approval from the Foundation. Announcement guidelines are included in your grant award letter. If you have questions, please contact the communications officer for your grant.

Q. Do I need advance review and approval of grant-related press releases?
A. News releases announcing your RWJF grant award require advance approval from the Foundation, as indicated in your award letter. In most cases, subsequent news releases about your project's activities do not require Foundation approval. Exceptions to this guideline are outlined in the Communications Briefing for Project Directors included with your grant award letter. If you are unsure whether your announcement requires Foundation approval, please contact the communications officer for your grant.

Q. How do I contact my national program office communications director?
A. For national program offices with a communications director, the communications director's contact information is available on the page about your national program. Please refer to http://rwjf.org/applications/solicited/npooverview.jsp for a listing of national programs to search for your national program.

Q. Do we need permission to hold a press conference or briefing about our work?
A. Although you do not need permission, in order to avoid conflicts with other RWJF-sponsored programs, you should let your RWJF program or communications officer know well in advance that you plan to hold a press conference or briefing.

Q. Is there a protocol that I am required to follow if I am contacted by a reporter during the life of a grant?
A. We encourage you to talk to the media about your work. If reporters have specific questions about RWJF or why your project was funded, please direct those inquiries to the Media Relations Office at media@rwjf.org. Please consult the Communications Briefing for Project Directors, included with your grant award letter, for additional guidelines.

Q. When and how shall I give credit to RWJF?
The recommended language to credit RWJF funding for production of publications, videos, Web sites, etc. is:

• Supporting credits: "Support for this (program, conference, publication, Web site, article, paper, etc.) was provided by a (grant, contract) from the Robert Wood Johnson Foundation®."
• For materials where full financial support is not provided by the Foundation: "Support for this (program, conference, publication, Web site, article, paper, etc.) was provided in part by a (grant, contract) from the Robert Wood Johnson Foundation®."

Q. Can I use the Robert Wood Johnson Foundation® (RWJF) logo?

Use of the Foundation's name and logo (other than on the Foundation's stationery and approved forms, and in the text of routine correspondence and documents) must be approved in advance. The clearing point for such permissions is Joan Barlow, design manager, in the Communications Department's Production Unit. She, in turn, will be responsible for informing and involving other staff as appropriate.

Q. Is there a policy for use of the Robert Wood Johnson Foundation® (RWJF) name and logo?

The name, Robert Wood Johnson Foundation, the logo, and variations in type treatment of the Foundation name, are property of the Foundation, including their use on such items as printed literature, signage, three-dimensional exhibits and displays, publications, interactive media, Web sites, sponsored program literature and signage, joint publications, letterhead, news releases or announcements. Permission to use the Foundation's name and/or logo is in sole discretion of RWJF based on such factors as the purpose for use and relationship being represented. All requests for permission to use the RWJF logo must be submitted to Joan Barlow of the Production Unit of the Communications Office. Requests may be sent to permissions@rwjf.org. If permission is granted, the logo must be reproduced in its approved colors and formats as outlined in the RWJF Visual Identity Guidelines manual. Instructions will be provided along with the appropriate files upon approval of request.

Q. How should we style the Robert Wood Johnson Foundation® in text ?

In text documents the name—Robert Wood Johnson Foundation—may be presented in different fonts and point sizes as long as each word is capitalized. The article "the" when used in front of the name is capitalized only at the beginning of a sentence. It is necessary to use the registration mark at the end of the name in its first or most prominent appearance in the document. Subsequent appearances do not require the registration mark.

Q. Can we link to the Foundation's Web site?

RWJF encourages grantees and other organizations to link to the Foundation's Web site (www.rwjf.org). Use of the Foundation's logo as part of that link requires permission from the Production Unit. In general, permission will be granted providing the logo is positioned solely as part of the link and in no way indicates a larger relationship between the Foundation and the site.

Q. Is there specific wording necessary when using supporting credits?

In places where use of the logo itself is not appropriate, the Foundation recommends using the following language:
"Support for this (program, conference, publication, Web site, article, etc.) was provided by a (grant, contract) from the Robert Wood Johnson Foundation®."

For materials where full support is not provided by the Foundation:
"Support for this (program, conference, publication, Web site, article, etc.) was provided in part by a (grant, contract) from the Robert Wood Johnson Foundation®."

             If you are requesting logo usage for public relations, please contact the Media Relations Office at media@rwjf.org. 

            For all other logo usage requests, please contact permissions@rwjf.org.

Q. How do I get my project featured on www.rwjf.org?

A primary goal of the Foundation Web site is to keep our constituents informed about new initiatives undertaken by the Foundation and our national program offices, with a specific emphasis on what we have learned or are learning. If you are an RWJF grantee with a program you believe is suitable for our coverage, contact your communications officer at the Foundation. She or he can then contact the Web staff with the idea.